About Productivity, Social Networks and everything else I'm interested in

Tag: David Sparks

The OmniFocus Mail Drop


The last few days there has been something of a coming out party for early beta testers in Omni’s Mail Drop Service. So at this moment I can’t help but stand up and say, “My name is David, and I’m an Omni-holic.” The kind folks at the Omni Group let me start testing this quite awhile ago and it has been absolutely killing me that I couldn’t tell anyone about it. The way this service works is really simple.

1. You get a special, super-secret, email address and add it to your address book.

2. You forward any email worthy of an OmniFocus task to that address.

3. You move on with your day. At some point you’ll find yourself back in OmniFocus and you’ll find an new inbox entry with the text of the mail in the note. It actually happens in just minutes.

I’ve been using this for months and it works exactly how you’d expect it. The only downside is that it doesn’t give you a one-click link to jump to the mail message the way the Clip-O-Tron does on the Mac. Having used this for awhile though, I can say I miss that feature far less often than I thought I would.

Moreover, the ability to send emails to OmniFocus from my iPad and iPhone with nothing more than a forwarded email feels like nothing short of magic. You’ll need to be syncing your data through Omni’s servers to pull this off but, frankly, you should already be doing that anyway. At this point I recommend running here and getting in. It will change your game.


via MacSparky http://forums.omnigroup.com/showpost.php?p=118013&postcount=1

New Field Guide: 60 Mountain Lion Tips


​I’m pleased to announce the newest MacSparky Field Guide is for sale: 60 Mountain Lion Tips. This is the first Field Guide I have co-authored and who could possibly be better for this collaboration than Brett Terpstra?  Brett and I, along with Merlin Mann, gave a session at Macworld earlier this year talking about some of our favorite Mac tips. This book took the idea and ran with it. 

The book includes 60 tips carefully selected by Brett and Me. Chapters include Mountain Lion, Mail, Spotlight, Terminal, and Third Party Apps. Most of the tips have a screencast showing you exactly how Brett or I pull off these magic tricks on our Macs. There are 53 screencasts and over 1.5 hours of video. The book is over 650 MB.

Brett and I included a range of tips ranging from basic to advanced. Our goal is for anyone to pick this up and have a black belt in Mac-nerdery by the end. The book is $7 and you can get it in the iBookstore for your iPad or a PDF version if you are iPad-less or iBookstore-less. The iBookstore version was created in iBooks Author and includes all of the whiz-bang interactivity that comes with it. It was a lot of fun creating this book. I’m quite proud of it and I hope you dig it.

You can check out the book’s website at 60tips.com or buy it below.​

via MacSparky http://macsparky.com/2012/9/new-field-guide-60-mountain-lion-tips

iOS OmniFocus ♥ TextExpander touch


Today’s iOS OmniFocus update is a doozy. The headline feature is the addition of iOS TextExpander support. As I’ve explained before, I aggressively use TextExpander snippets when creating tasks in OmniFocus. I even made a screencast about it. Now they work on the iPhone and iPad as well. I love that.

You can download a few of my OmniFocus related TextExpander snippets right here. In order to get them on your iOS device, install them in TextExpander on your Mac and use the Dropbox sync to transfer them over. If you don’t own a Mac, just create them manually in TextExpander Touch on your iOS device. These are really just a sampling. Once you get the idea, customize for whatever works for you.

While Apple added Keyboard Shortcuts with iOS 5, they are inferior to TextExpander shortcuts in several ways. First, they don’t synchronize. You have to add them manually to every single iOS device you own. TextExpander syncs to Dropbox and takes that tedium away. I find I create very few TextExpander snippets on my iOS devices and instead create them on the Mac and let Dropbox take care of the rest.

Also, there are some strange behaviors using the iOS Keyboard Shortcuts. Specifically, they need to be typed with no trailing characters. If you copy and paste text into a new OmniFocus entry and then move the cursor to the beginning of the pasted text to add a Keyboard Shortcut, it won’t work unless you add an additional space and then, using your finger, move the cursor back yet again another space before typing the Keyboard Shortcut. I found this vexing. With TextExpaner snippets in OmniFocus, the snippet fires whether or not there is an additional space. This makes a difference.

Another part of today’s iOS OmniFocus update is an improved synchronization with the native iOS Reminders database. This makes it much easier to synchronize these lists. The power tip here is that it gives you the ability to dictate with Siri to Reminders and have that automatically move over into OmniFocus. I use this feature every day and quite often. Again I made videos about this. However, the setup is simpler now than shown in the video.
The Siri command I use when adding items to my OmniFocus list is as follows:

“Add [task] to my reminders list.”

i.e., “Add fumigate DeathStar garbage room to my reminders list.”

OmniFocus watches the Reminders list titled “Reminders” (I appreciate that is confusing) and, once you open OmniFocus on your iPhone, incorporates any items found in the “Reminders” list to your OmniFocus inbox. This does not prevent you from having separate Reminders lists for other things. I, for instance, have Reminders list for Target, Groceries, and other running list type matters.

Overall, the addition of TextExpander support in OmniFocus is huge for me. I’ve been running the beta for a few weeks and couldn’t imagine going back. I’m guessing I’m not alone.

via MacSparky http://macsparky.com/2012/9/ios-omnifocus-textexpander-touch

1Password Logins in OmniFocus


I always knew 1Password could export a login by dragging it to the desktop. However it took reader James W. to make the connection for me that I could put that link places other than the desktop, like in an OmniFocus note. To do so just click and drag.

This is really powerful. For instance, you could create a task with a list of sites you routinely change passwords on and set it out six months. When “the day” finally arrives, you can then get to all the logins from the OmniFocus note. It also works in OmniOutliner. Clever.

via MacSparky http://macsparky.com/2012/8/1password-logins-in-omnifocus